1. Privacy at a glance

General information

The following information provides a simple overview of what happens to your personal data when you visit our website. Personal data is any data that can be used to identify you personally. For detailed information on data protection, please refer to our privacy policy below this text.

Data collection on our website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. You can find their contact details in the legal notice of this website.

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This may, for example, be data that you enter in a contact form. Other data is collected automatically by our IT systems when you visit the website. This is mainly technical data (e.g. internet browser, operating system or time of the page view). This data is collected automatically as soon as you enter our website.

What do we use your data for?

Part of the data is collected to ensure that the website is provided without errors. Other data may be used to analyse your user behaviour.

What rights do you have regarding your data?

You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to request the correction, blocking or deletion of this data. You can contact us at any time at the address given in the legal notice regarding this and any other questions on data protection. You also have the right to lodge a complaint with the competent supervisory authority.

Analysis tools and third-party tools

When you visit our website, your browsing behaviour may be evaluated statistically. This is done mainly with cookies and so-called analysis programs. The analysis of your browsing behaviour is usually anonymous; the browsing behaviour cannot be traced back to you. You can object to this analysis or prevent it by not using certain tools. You will find detailed information on this in the following privacy policy. You can object to this analysis. We will inform you about the options for objecting in this privacy policy.

2. General information and mandatory information

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. When you use this website, various personal data is collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done. Please note that data transmission over the internet (e.g. when communicating by email) may have security gaps. Complete protection of data against access by third parties is not possible.

Information on the responsible body

The body responsible for data processing on this website is: XEBRA GmbH Cosimastr. 121 81925 München Germany Phone: +49 89 548 479 09 Email: info@xebra.de

The responsible body is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g. names, email addresses or similar).

Withdrawal of your consent to data processing

Many data processing operations are only possible with your express consent. You can withdraw consent you have already given at any time. An informal message to us by email is sufficient. The lawfulness of the data processing carried out until the withdrawal remains unaffected by the withdrawal.

Right to lodge a complaint with the competent supervisory authority

In the event of breaches of data protection law, the person concerned has the right to lodge a complaint with the competent supervisory authority. The competent supervisory authority for data protection matters is the data protection officer of the federal state in which our company is based. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Information, blocking, deletion

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipients and the purpose of the data processing and, if applicable, a right to correction, blocking or deletion of this data. You can contact us at any time at the address given in the legal notice regarding this and any other questions on personal data.

Objection to advertising emails

We hereby object to the use of contact data published as part of the legal notice obligation for sending advertising and information material that has not been expressly requested. The operators of these pages expressly reserve the right to take legal action in the event of unsolicited advertising information being sent, for example by spam emails.

3. Data protection officer

Data protection officer required by law

We have appointed a data protection officer for our company. XEBRA GmbH Cosimastr. 121 81925 München Germany Phone: +49 89 548 479 09 Email: info@xebra.de

4. Data collection on our website

Cookies

Some of our web pages use so-called cookies. Cookies do not harm your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser. Most of the cookies we use are so-called “session cookies”. They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognise your browser on your next visit. You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited. Cookies that are required to carry out the electronic communication process or to provide certain functions you have requested (e.g. shopping cart function) are stored on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in storing cookies for the technically error-free and optimised provision of its services. Insofar as other cookies (e.g. cookies for analysing your browsing behaviour) are stored, they are dealt with separately in this privacy policy.

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are: • browser type and browser version • operating system used • referrer URL • host name of the accessing computer • time of the server request • IP address This data is not merged with other data sources. The basis for data processing is Art. 6 (1) (f) GDPR, which permits the processing of data for the performance of a contract or pre-contractual measures.

Contact form

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in case of follow-up questions. We do not pass on this data without your consent.

The data entered in the contact form is therefore processed exclusively on the basis of your consent (Art. 6 (1) (a) GDPR). You can withdraw this consent at any time. An informal message to us by email is sufficient. The lawfulness of the data processing operations carried out until the withdrawal remains unaffected by the withdrawal.

The data you enter in the contact form remains with us until you ask us to delete it, withdraw your consent to storage or the purpose for storing the data no longer applies (e.g. after your enquiry has been processed). Mandatory statutory provisions, in particular retention periods, remain unaffected.

Contract generator

With the contract generator you create your rental contract yourself as a PDF. For this purpose we process the details you enter: first and last name, company name and business activity, address, phone number, email address, the contract and service options you choose, any forwarding address and your bank details for the SEPA direct debit mandate.

The legal basis is Art. 6 (1) (b) GDPR, as the processing is necessary to carry out pre-contractual measures at your request. Without these details no contract can be created.

Your bank details (IBAN, BIC, bank and account holder) are written exclusively into the generated PDF that you download. We do not store them in a database. A server log of the contract creation only contains processing times, no contract content.

We store the other contract details to prepare and manage the rental relationship. For this purpose we use Supabase Inc., 970 Toa Payoh North #07-04, Singapore 318992, as a processor in accordance with Art. 28 GDPR. A data processing agreement has been concluded with the provider, and the data is stored on servers within the European Union.

If no contract is concluded, we delete the details no later than six months after their creation. If a contract is concluded, the retention periods under commercial and tax law of six and ten years respectively apply. You can object to the storage at any time and request deletion, provided that no statutory retention obligation prevents this.

Each time the form is submitted, we additionally process your IP address in working memory for a few minutes in order to detect and fend off automated mass requests. The legal basis is our legitimate interest in operation free of abuse (Art. 6 (1) (f) GDPR). The data is not stored permanently or merged with other data.

Registration on this website

You can register on our website in order to use additional functions on the site. We use the data entered for this purpose only for the use of the respective offer or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise we will reject the registration.

For important changes, for example to the scope of the offer or technically necessary changes, we use the email address provided during registration to inform you in this way.

The data entered during registration is processed on the basis of your consent (Art. 6 (1) (a) GDPR). You can withdraw any consent you have given at any time. An informal message to us by email is sufficient. The lawfulness of the data processing already carried out remains unaffected by the withdrawal.

The data collected during registration is stored by us for as long as you are registered on our website and is then deleted. Statutory retention periods remain unaffected.

5. Social media

Processing through our social media profiles (Facebook, Instagram, TikTok, LinkedIn)

We maintain company profiles on social networks (Facebook, Instagram, TikTok, LinkedIn) in order to communicate with our customers, prospects and users and to inform them about our offers. When you visit our social media profiles, the operators of the networks process your data (e.g. IP address, browsing behaviour), in some cases even if you are not logged in. The operators generally use this data for market research and advertising purposes and to create user profiles. For the data processing (in particular so-called “Insights” or statistics data), we are in some cases jointly responsible with the respective platform operators (e.g. Meta Platforms Ireland Limited) in accordance with Art. 26 GDPR. Requests for information or deletion are most effectively made directly to the operators, as they have direct access to the data. The basis for using our social media presences is our legitimate interest in effective information and communication with users in accordance with Art. 6 (1) (f) GDPR.

Facebook plugins (Like & Share button)

Plugins of the social network Facebook, provider Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA, are integrated on our pages. You can recognise the Facebook plugins by the Facebook logo or the “Like button” on our site. You can find an overview of the Facebook plugins here: https://developers.facebook.com/docs/plugins/. When you visit our pages, the plugin establishes a direct connection between your browser and the Facebook server. Facebook thereby receives the information that you have visited our site with your IP address. If you click the Facebook “Like button” while you are logged into your Facebook account, you can link the content of our pages to your Facebook profile. This allows Facebook to associate your visit to our pages with your user account. Please note that as the provider of the pages we have no knowledge of the content of the transmitted data or its use by Facebook. You can find more information on this in Facebook's privacy policy at: https://de-de.facebook.com/policy.php. If you do not want Facebook to be able to associate your visit to our pages with your Facebook user account, please log out of your Facebook user account.

Twitter plugin

Functions of the Twitter service are integrated on our pages. These functions are offered by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. By using Twitter and the “Re-Tweet” function, the websites you visit are linked to your Twitter account and made known to other users. In the process, data is also transferred to Twitter. Please note that as the provider of the pages we have no knowledge of the content of the transmitted data or its use by Twitter. You can find more information on this in Twitter's privacy policy at: https://twitter.com/privacy. You can change your privacy settings on Twitter in the account settings at https://twitter.com/account/settings.

6. Newsletter

Newsletter data

If you would like to receive the newsletter offered on the website, we need an email address from you as well as information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. No further data is collected, or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6 (1) (a) GDPR). You can withdraw your consent to the storage of the data, the email address and its use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter. The lawfulness of the data processing operations already carried out remains unaffected by the withdrawal.

The data you provide to us for the purpose of receiving the newsletter is stored by us until you unsubscribe from the newsletter and is deleted after you cancel the newsletter. Data stored by us for other purposes (e.g. email addresses for the members' area) remains unaffected.

7. Plugins and tools

YouTube

Our website uses plugins of the YouTube site operated by Google. The operator of the pages is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers is established. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your browsing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account. YouTube is used in the interest of an appealing presentation of our online offers. This constitutes a legitimate interest within the meaning of Art. 6 (1) (f) GDPR. You can find more information on the handling of user data in YouTube's privacy policy at: https://www.google.de/intl/de/policies/privacy.

Google Maps

This site uses the map service Google Maps via an API. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. To use the functions of Google Maps, it is necessary to store your IP address. This information is generally transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer. Google Maps is used in the interest of an appealing presentation of our online offers and to make the places we mention on the website easy to find. This constitutes a legitimate interest within the meaning of Art. 6 (1) (f) GDPR. You can find more information on the handling of user data in Google's privacy policy: https://www.google.de/intl/de/policies/privacy/.

Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and that enable an analysis of your use of the website. The information generated by the cookie about your use of this website is generally transferred to a Google server in the USA and stored there. If IP anonymisation is activated on this website, however, your IP address will first be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with further services related to website and internet use. The IP address transmitted by your browser as part of Google Analytics is not merged with other Google data. You can prevent the storage of cookies by setting your browser software accordingly; however, please note that in this case you may not be able to use all functions of this website to their full extent. You can also prevent the collection of the data generated by the cookie and relating to your use of the website (including your IP address) by Google, as well as the processing of this data by Google, by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en.

Source: e-recht24.de

Technically necessary cookies

This website does not set any cookies of its own for analysis or advertising purposes. No consent is required simply to view the pages. We store your choice in the cookie banner locally in your browser so that we do not have to ask you again on every visit.

Embedded video

The video on the home page is not loaded without your consent, and there is no connection to YouTube before that. Only when you allow external media or click the video does your browser connect to Google, and data may be transferred to the provider in the process. We use the youtube-nocookie.com variant, which does not set any advertising cookies when loading.

Browser settings

You can view and delete stored cookies and local data at any time in your browser settings.